This is a revision to a post with an original publish date of November 11, 2014.
Workplace emergency preparedness essentials
It’s easy to think “it couldn’t happen to me” — until it does. Too often, we don’t focus on workplace emergency preparedness until disaster strikes. And by then, it’s already too late.
That’s certainly the case for some U.S. employers. For instance, many are less prepared than they should be for emergencies in the workplace.
Consider a 2014 report from the International Facility Management Association (IFMA) and RLE Technologies. Its findings state that 19% of organizations lack an up-to-date emergency preparedness and business continuity plan. And Staples’ 2014 workplace safety survey shows that only half of employees believe their workplaces are prepared for a severe emergency.
Don’t get caught without an emergency response plan
Think an emergency can’t hit you hard? Think again.
A variety of emergency situations could easily disrupt business operations. Consider the impact of a medical emergency or a short-term Internet outage. Let alone more catastrophic events. For instance, building and environmental damage due to severe weather, a hazardous spill, equipment failure, or a terrorist attack.
Your business needs to be ready. Because if you don’t have an emergency action plan in place to deal with events like these, you risk non-compliance with Occupational Safety and Health Administration (OSHA) regulations 29 CFR 1910.38(a) and 29 CFR 1926.35.
And if non-compliance with the U.S. Department of Labor’s occupational safety requirements isn’t scary enough, an emergency can have many other dire consequences. For instance, without proper planning you risk jeopardizing employee workplace safety. Or, even shutting down the business. In fact, according to the Institute for Business and Home Safety, one in four businesses never reopens after a natural disaster.
What does emergency planning require?
You don’t want to be that one in four business that has to close its doors for good after an emergency strikes. So how do you ensure that you’re ready to deal with a disaster if, or when, it comes?
Your workplace preparedness and emergency action plan should address these areas:
A preparedness program requires management leadership, commitment, and financial support.
These inputs are essential to your plan’s success and require ongoing investments, including time and money.
This task involves assessment of hazards and risks and how to mitigate them.
Potential hazards exist in every company or organization. And every workplace is unique. Your preparedness plan should include hazards specific to your business and workplace environment. In other words, oil or chemical spills or severe weather events that are possible in your area.
The plan should cover all facets of preparedness. This means crisis communications, business continuity, and emergency response.
Workplace protective actions can be everything from installing a defibrillator (make sure to train employees how to use it!) to having a shelter in place at tornado-prone locations.
Test and evaluate the plan with drills and exercises that you schedule on a regular basis each year.
Are evacuation routes in your building visible, and, are your staff familiar with evacuation procedures? Are alarm systems and public address system in effective working order if you need to alert staff or reach out to local law enforcement?
Based on what you learn during testing and evaluation, determine how you can improve your plan.
Do you need to revise your evacuation plans and emergency evacuation procedures, or, consider upgrading building fire protection systems? Is it time to update employee family member contact information so you can let them know them about an emergency situation?
Get prepared for potential emergencies
Ensuring your workplace has emergency response items like fire extinguishers, first aid, leak, and spill kits and on hand is a good start, but will only do so much during a large catastrophe.
Beyond tangible equipment, you must also have clear processes in place to report and respond to an emergency. Above all, preparation to protect your workers or customers demands a clear chain of command.
Preparation also means appropriate safety training for staff. The American Red Cross offer specialized courses in everything from first aid and CPR (cardiopulmonary resuscitation) to using AED (automated external defibrillator) equipment.
When developing your first responder notification procedure, you might even want to reach out to your local fire department or police department for their input.
Types of emergencies to consider
An emergency or disaster in the workplace can strike at any time, without warning. Broadly speaking workplace emergencies fall into two main categories – man-made and natural.
Examples of man-made disasters are:
- Hazardous toxic gas releases or chemical spills
- Radiological accidents
- Civil disturbances
- Workplace violence resulting in bodily harm and trauma.
While the types of natural disasters your workplace may need to prepare for include:
Brainstorm potential emergency scenarios
Not all workplaces will be at risk of the same types of emergencies but it always pays to prepare for the worst case scenarios. Brainstorm any and every potential hazard that your workplace might face.
Start by writing down a list of questions, such as the following examples. What types and volumes of hazardous materials does your job site handle or store on location? Does your medical facility have the appropriate equipment in place to protect employees against bloodborne pathogen risks?
When it comes to natural disaster preparedness, check out our previous Storm Safety Tips post for more ideas.
The time for emergency planning is now
If you haven’t recently done a review or test of your workplace’s emergency preparedness plan, there’s no time like the present to determine whether your existing plan needs an update.
And if your company lacks a workplace emergency preparedness plan, consider the consequences of not being prepared when disaster strikes. In conclusion, make it a priority to develop a plan that protects both your employees and your business.
We’ll help your workplace with disaster preparedness
Have your plan in place? Congratulations! Now, check out these emergency preparedness products from AbsorbentsOnline.com:
- Acid neutralizer
- Emergency leak repair
- Spill kits
- Oil spill containment berms
- Oil and chemical containment booms
Do you have the right safety products on hand for your workplace? To find out, contact Angie Meza at firstname.lastname@example.org or (800) 869-9633.